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Family Planning of Clallam County
Notice of Privacy Practices
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This notice describes how medical and other confidential information about you may be used and disclosed, and how you can see this information.
PLEASE REVIEW THIS INFORMATION CAREFULLY.
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Uses and Disclosures
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Treatment. Your health information may be used by staff members or disclosed to other health care professionals for the purpose of evaluating your health, diagnosing medical conditions, and providing treatment. For example, results of laboratory tests and procedures will be available in your medical record to all health professionals who may provide treatment or who may be consulted by staff members.
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Payment. Your health information may be used to seek payment from your health plan, from other sources of coverage such as a credit card companies that you may use to pay for services. For example, your health plan may request and receive information on dates of service, the services provided, and the medical condition being treated.
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Health care operations. Your health information may be used as necessary to support the day-to-day activities and management of Family Planning of Clallam County (FPCC). For example, information on the services you received may be used to support budgeting and financial reporting, and activities to evaluate and promote quality.
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Law enforcement. Your health information may be disclosed to law enforcement agencies to support government audits and inspections, to facilitate law-enforcement investigations, and to comply with government mandated reporting.
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Public health reporting. Your health information may be disclosed to public health agencies as required by law. For example, we are required to report certain communicable diseases to the state’s public health department.
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Other uses and disclosures require your authorization. Disclosure of your health information or its use for any purpose other than those listed above requires your specific written authorization. If you change your mind after authorizing a use or disclosure of your information you may submit a written revocation of the authorization. However, your decision to revoke the authorization will not affect or undo any use or disclosure of information that occurred before you notified us of your decision to revoke your authorization.
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Additional Uses of Information
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Appointment reminders. Your health information will be used by our staff to call you with appointment reminders.
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Information about treatments. Your health information may be used to send you information that you may find interesting on the treatment and management of your medical condition.
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Individual Rights
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You have certain rights under the federal privacy standards. These include:
- The right to request restrictions on the use and disclosure of your protected health information
- The right to receive confidential communications concerning your medical condition and treatment
- The right to inspect and copy your protected health information
- The right to amend or submit corrections to your protected health information
- The right to receive an accounting of how and to whom your protected health information has been disclosed
- The right to receive a printed copy of this notice
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Family Planning of Clallam County's Duties
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We are required by law to maintain the privacy of your protected health information and to provide you with this notice of privacy practices. We also are required to abide by the privacy policies and practices that are outlined in this notice.
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Right to Revise Privacy Practices
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As permitted by law, we reserve the right to amend or modify our privacy policies and practices. These changes in our policies and practices may be required by changes in federal and state laws and regulations. Upon request, we will provide you with the most recently revised notice on any office visit. The revised policies and practices will be applied to all protected health information we maintain.
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Requests to Inspect Protected Health Information
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You may generally inspect or copy the protected health information that we maintain. As permitted by federal regulation, we require that requests to inspect or copy protected health information be submitted in writing. You may obtain a form to request access to your records by contacting the Receptionist or the Assistant Director. Your request will be reviewed and will generally be approved unless there are legal or medical reasons to deny the request.
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Complaints
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If you would like to submit a comment or complaint about our privacy practices, you can do so by sending a letter outlining your concerns to:
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Cherie Reeves Sperr,
Director of Programs & Operations
Family Planning of Clallam County
1106 East First Street
Port Angeles, WA 98362
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If you believe that your privacy rights have been violated, you should call the matter to our attention by sending a letter describing the cause of your concern to the same address.
You will not be penalized or otherwise retaliated against for filing a complaint.
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Contact Person
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The name and address of the person you can contact for further information concerning our privacy practices is:
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Cherie Reeves Sperr,
Director of Programs & Operations
Family Planning of Clallam County
1106 East First Street
Port Angeles, WA 98362
(360)452-2954
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Effective Date
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This Notice is effective on or after April 14, 2003.
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Email Disclaimer
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DISCLAIMER: The information in this email is intended for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify the sender immediately by a "reply to sender only" message and destroy all electronic and hard copies of the communication, including attachments. Although we make reasonable efforts to protect the confidentiality of email, communications regarding highly confidential medical matters should be reserved for other forms of communication, such as telephone or personal visits. In addition, you should not use email for emergencies or other time-sensitive matters. Should you have any questions about our policies regarding email communications please contact FPCC’s Assistant Director at 1106 E 1st Street, Port Angeles, WA 98362.
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